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Excellent events to inspire

Full service for your events in Aachen

From the first idea to detailed planning and professional implementation – we organize your event in the network of RWTH Aachen University with highest quality and personal support.

Whether it is a conference, an exhibition or a corporate event: Together we make your event a great success with exclusive insights into science, research and culture in Aachen.

Your benefits

Flexible solutions
that are professionally implemented

  • Customized consulting and planning
  • Full range of services
  • Cost efficiency and transparency
  • Innovative supporting program at RWTH research facilities
  • RWTH keynote speakers on future-oriented topics
  • Local Highlights in Aachen
“Successful, smooth event planning and realisation in close cooperation with a professional, friendly team.”

Prof. Dr. Ing. Wolfgang Schröder
Dean of the Faculty of Mechanical Engineering, RWTH Aachen University

Full Service

Our portfolio at a glance

We organize exclusive events within the network of RWTH Aachen University. Whether for institutes, research groups or companies that want to establish a connection to RWTH Aachen University – our experienced team supports you in the tailor-made conception and successful implementation of your event in Aachen. Get an overview of our highlights!

Take advantage of our customized service:

Individual planning for your events

  • Conception of the event
  • Identifying requirements and objectives
  • Creation of a project plan
  • Location selection and venue coordination

Exclusive insights into science and research

  • Institute and lab tours at renowned RWTH research facilities
  • Live Demonstrations of Innovative Technologies
  • RWTH keynote speakers on future-oriented topics

Aachen as an event location

  • Guided city tours with a historical focus and visits to the sights of Aachen and the surrounding area
  • Organization of the evening program with e.g. regional artists and musicians

Professional support for guests and partners

  • Processing online registrations of participants
  • Creating and managing participant documents
  • Preparation of the specified event documents
  • Hotel procurement
  • Exhibition design and management: booth setup, exhibitor support and floor plan creation

Smooth processes and personalized support

  • Coordination of the entire event process and continuous contact on site
  • Coordination and planning with the location
  • Selection and management of external trades (e.g. catering & technology)
  • Setting up the conference counter with information materials
  • Guest check-in and registration handling incl. distribution of event documents and gifts

Cost transparency and secure processing

  • Cost control and advice on budgeting
  • External expense calculation
  • Administration and clearing of funds
  • Processing of participant payments, reminders and refunds
  • Providing and connecting payment interfaces

Visual concepts with brand recognition

  • Design of an event logo
  • Design and printing of flyers, posters, roll-ups, conference ribbons, brochures, etc.
  • Design of merchandise articles in the event design
  • Creation of name badges
  • Development of an event website incl. hosting & maintenance

Events for every occasion

Varied opportunities
for your company

  • Corporate Events and Exhibitions
  • Congresses, Conventions, Conferences
  • Fairs
  • Technology Fairs, Innovation Forums, Expert Talks
Combine your company event with our seminars!

In addition to organizing your events, RWTH International Academy offers customized certificate courses and seminars to meet the specific needs of your employees and managers.

Extend your events with hands-on courses to impart new knowledge and encourage active participation.

Aachen as an event location

Aachen combines history, innovation and internationality. As the home of RWTH Aachen University and with its unique location in the border triangle, the city offers the perfect setting for scientific congresses, conferences and business events.

State-of-the-art research facilities, a vibrant start-up scene and European flair transform Aachen into a hotspot for knowledge transfer and networking. At the same time, the historic old town with its traditional sights and culinary specialties invites you to make your event an unforgettable experience.

References & Projects

Our years of experience in planning and organizing events are reflected in numerous successful projects. Let us inspire you with a selection of our customized event solutions:

Just the location?

Find the ideal venue
for your event!

One of the largest science parks in Europe is being built on the campus of RWTH Aachen University. RWTH International Academy offers multifunctional seminar and conference rooms as well as an exclusive film studio with state-of-the-art media and camera technology, centrally located on the Campus Melaten.

Book flexibly, use productively and design creatively!

Contact

We look forward to your request!

Use our contact form to send us your questions or requirements – we will respond as soon as possible and are happy to arrange a free initial consultation.

Ena Dresken

Head of IT, Operations & Conferences
conference-service@academy.rwth-aachen.de
+49 241 80 99367

Our team – Your event experts

With an experienced team of event professionals, we are at your side with creative ideas and customized advice to make your event an unforgettable success.

Ena Dresken

Head of IT, Operations & Conferences

Wen-Shieng Lee

Senior Event Manager Conferences

Charlotte Dumke

Event Manager

Alina Schlicht

Operations Manager

Christian Piron

Senior Event Manager Campusraum

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